Finance and Office Administration Assistant

The Evolved By Nature team is seeking an Office and Finance Assistant to support our team, working in the Needham, MA office. The ideal candidate will be professional, articulate, and enjoy working within a collaborative, fast-paced and dynamic environment. This candidate must be able to communicate in a professional manner with all levels of employees, guests, and other key stakeholders. The Office and Finance Assistant will leverage a broad range of skills, good judgement, and creatively problem solve. He/she must be able to work under pressure with the ability to handle a wide variety of activities and confidential matters with discretion.

Responsibilities:

• Assist the Finance team with reviewing and processing invoices, requests, reports, and reconciliation of accounts.
• Facilitate accounts payable entering invoices and ensure bills are paid in a timely and accurate manner.
• Work with vendors to resolve past due invoices and reconcile vendor statements to ensure that our accounts remain in good standing.
• Support Finance by coding invoices and credit card expenses appropriately, maintaining wire payment logs, and managing year end processes for payables.
• Respond to and resolve administrative inquiries and questions to include calendar management, document approval, travel needs, greeting visitors and other day-to-day needs as they arise.
• Manage calendars and scheduling of meetings and conference rooms, including AV needs and ordering catering as needed.
• Ensure contracts have been reviewed by the appropriate parties, are routed for signature, distributed, and filed in a timely manner.
• Answer and transfer phone calls, screening or providing support as appropriate, representing the team in a professional manner to internal teammates and external partners.
• Support the extended office management team with delivery of packages and cleanliness and organization of reception, kitchen, and office supply areas.

Qualifications:

• Bachelor’s degree with 3+ years’ experience required
• Prior experience providing administrative support to multiple executives and/or within team environment preferred
• Basic accounting skills a plus

Skills & Abilities:

• Proficiency with Microsoft Office suite
• Strong understanding of clerical procedures and systems such as data entry, recordkeeping, and filing
• Professional, courteous and mature demeanor
• Excellent organizational skills and attention to detail; ability to multi-task effectively is a must
• Strong problem-solving and decision-making capability
• Willingness to assume additional responsibility and learn new skills

Other Requirements:

· Able to obtain up to date Covid-19 vaccination status per the current CDC guidelines (full vaccination dose and booster) prior to employment start day.

Evolved By Nature is a new type of biotech company creating new molecules for a healthier future. With a belief that the next generation of products will advance the health of people and planet, we're using our sustainable molecule platform, Activated Silk™ technology, to create biomolecules, sustainable chemicals and natural ingredients that will increase the performance and decrease the environmental impact of everything from therapeutics to soap, to sneakers.