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Executive Assistant, Office of the President

Evolved By Nature

Evolved By Nature

This job is no longer accepting applications

See open jobs at Evolved By Nature.
Administration
Needham, MA, USA
Posted on Sunday, February 11, 2024

Executive Assistant, Office of the President

The Evolved By Nature team is seeking an Executive Assistant to support the President & COO. The ideal candidate will be professional, articulate, and enjoy working within a collaborative, fast-paced and dynamic environment. In this role you will need to be proactive in anticipating needs, owning and protecting the calendars of the executives, and actively follow up on tasks. This candidate must be able to communicate in an extremely professional manner as this role will interact with all levels of employees, as well as the Board of Directors, investors, and other key stakeholders. The candidate should actively seek out ways to assist with various projects and must hold confidentiality to the utmost importance. In this role you will leverage a broad range of skills with a high degree of professionalism, anticipate needs, and creatively problem solve to develop appropriate solutions, and exercise good judgment in a variety of situations. He/she must be able to work under pressure with the ability to handle a wide variety of activities and confidential matters with discretion.

Responsibilities:

  • Day-to-day administration and coordination of all areas of executive support
  • Proactively manage the executive’s calendar with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency and ensure that nothing slips between the cracks
  • Work closely and effectively with the President & COO to keep her well informed of upcoming commitments and responsibilities, following up as appropriate
  • Schedule and coordinate meetings, visitors, and interviews including booking rooms and ordering catering if needed
  • Project management of specific initiatives, coordinating and collaborating with other team members
  • Organizing, obtaining signatures, and filing contracts, IP submissions, and other important documents
  • Work with travel agency to book travel and prepare any necessary documentation for trips
  • Submit expense reports for the executive team
  • Communicate professionally with Board of Directors, Investors, and other key stakeholders
  • Must be able to represent the team in a positive way to people both inside and outside the company
  • Assist with various personal tasks for the President & COO

Qualifications:

  • Bachelor’s degree with 10+ years’ experience
  • Prior experience providing administrative support to multiple executives and/or within team environment preferred

Skills & Abilities:

  • Superior presentation, writing, and verbal communication skills; the ability to interact credibly and diplomatically with all levels in an organization
  • Exceptional interpersonal skills: poise, gravitas and the ability to build relationships with stakeholders, including staff and board members
  • Proficiency with G Suite and Microsoft Office
  • Professional, courteous, and mature demeanor
  • Strong organizational skills and superior attention to detail; ability to multi-task effectively is a must
  • Strong problem-solving and decision-making capability
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Ability to provide support during scheduled meetings and events that occur outside of regular business hours
  • Willingness to assume additional responsibility and learn new skills

Other Requirements:

· Able to obtain up to date Covid-19 vaccination status per the current CDC guidelines (full vaccination dose and booster) prior to employment start day.

Evolved By Nature is a new type of biotech company creating new molecules for a healthier future. With a belief that the next generation of products will advance the health of people and planet, we're using our sustainable molecule platform, Activated Silk™ technology, to create biomolecules, sustainable chemicals and natural ingredients that will increase the performance and decrease the environmental impact of everything from therapeutics to soap, to sneakers.

This job is no longer accepting applications

See open jobs at Evolved By Nature.